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​Northwest Lakewood Sanitation District Official site

RECORD OF PROCEEDINGS

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD SEPTEMBER 22, 2021

In  part  due  to  COVID19  concerns,  the  Regular  monthly  meeting  of  the  Board  of Directors
of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility
Enterprise (collectively referred to hereafter as “Board”) was convened   by   Zoom   video   
conference   and   teleconference   call   on   Wednesday, September 22, 2021, at 4:00 P.M.   The
Zoom Meeting and call-in information was listed in the meeting notice posted by the District and
the public was able to attend the meeting by telephone, if they so desired.

ATTENDANCE           Directors In Attendance Were:
Anthony M. Dursey Jim Zimmerman Clark Davenport Cici Kesler

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Zimmerman, and upon vote, unanimously carried, the absence of Director Fabisiak was excused.

Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance Walt
Frankland
Dawn Schilling; Schilling & Associates, CPA’s

ADMINISTRATIVE MATTERS

Minutes: The Board reviewed the minutes of the August 25, 2021 Regular Meeting.

Following discussion, upon motion duly made by Director Davenport, seconded by Director Zimmerman,
and upon vote, unanimously carried, the minutes of the August 25, 2021 Regular Meeting were
approved, as presented.
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RECORD OF PROCEEDINGS
PUBLIC                        There were no public comments.
COMMENTS                                     

FINANCIAL MATTERS

Claims:  Mr.  Beck  discussed  with  the  Board  the  payment  of  claims  for  the  period ending
September 16, 2021, as follows:

General Fund                                              $      17,916.56
Enterprise Fund                                          $      46,064.05
Total                                                           $      63,980.61

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director  Davenport  
and,  upon  vote,  unanimously  carried,  the  Board  approved  the payment of claims for the
period ending September 16, 2021.

Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts payable
vouchers for the period ending August 31, 2021, the schedule of cash position dated August 31,
2021, and the Accounts Receivable reports on collections of fees, the past due accounts and
collection efforts.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Davenport,  and,  upon  vote,  unanimously  carried,  the  Board  accepted  the unaudited   
financial   statements   of   the   District   setting   forth   the   cash   deposits,
investments,  budget  analysis,  accounts  payable  vouchers  and  accounts  receivables reports
for the period ending August 31, 2021, and the schedule of cash position dated August 31, 2021, as
presented.

2020  Audit  and  Execution  of  the  Management  Representation  Letter:  Mrs. Schilling discussed
the 2020 audit and the unqualified opinion with the Board.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Davenport,
and, upon vote, unanimously carried, the Board accepted the 2020 audit, which included the
unmodified opinion of the auditor, that the District’s 2020 financial statements represent in all
material  respects the  financial  condition of the District as of December 31, 2020 and the year
then ended in accordance with generally accepted accounting principles.   In the same motion, the
Board also authorized the execution of the management representation letter which the auditor
requires before the audit can be released.  The Board authorized the auditor, Schilling & Company
to file the 2020 audit with the Office of the State Auditor.
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RECORD OF PROCEEDINGS

LEGAL MATTERS    Update on the Applewood Sanitation District Sewer Service Agreement:  Attorney
Flynn discussed the revised agreement and terms with the Board as follows:

1.   There will not be a cap on the amounts that can be billed by either District,
2.   There will not be a fifteen (15) year term for the agreement, and
3.   Each District will invoice the other District for the service provided at the same rate the
invoicing District charges its own customers.

Attorney Flynn will send the revised agreement to Attorney Scheuer for review and approval by the
Applewood Board.

Special   District   Management   Services   Agreement   Review:   Attorney   Flynn discussed with
the Board the revised Management Agreement between the Northwest Lakewood Sanitation District and
Special District Management Services, Inc. and that it had been accepted and signed by SDMS.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director  Davenport,
 and,  upon  vote,  unanimously  carried,  the  Board  approved  the Management Agreement.

The  Board  did  not  convene  an  Executive  Session  for  purposes  of  discussing  the proposed
Agreement.

JeffCo Schools Waiver Request for Grease Trap Inspections: Attorney Flynn and Mr. Ramey discussed
the District’s grease trap inspection program and policies and the request by JeffCo Schools to
waive the inspections. The Board recommended that no changes be made to the inspections and that
Ramey Environmental continue the semi-annual inspections at a rate of $100.00 per inspection.

Attorney Flynn updated the Board on the collection of delinquent accounts for grease trap
inspections  from Chili’s and Smashburger.  He also  reported that  Consolidated Mutual Water
Company has requested invoices for Consolidated’ s office building and other facilities which
receive sewer service from Northwest.

OPERATIONS MATTERS

Operations Monthly Report: Mr. Ramey reviewed the monthly report (August 1-31) with the Board.  A
copy of the report is attached hereto and incorporated herein by this reference.

Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated September 21,
2021. A copy of the report is attached hereto and incorporated herein by this reference. Mr. Willis
also reported that Insituform has accepted the contract award and is in process of starting the
project. Mr. Willis updated the Board on the status of the 930  Alkire  St. project and  that he  
is attempting to get a  contractor to complete the installation of a new manhole at that location.
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RECORD OF PROCEEDINGS

OTHER BUSINESS    Metro  Wastewater  Update:  Director  Davenport  updated  the  Board  on  the  
board meetings for Metro Wastewater.

Website Update:  Mr. Frankland reported on the website update and activity.


ADJOURNMENT       There being no further business to come before the Board at this time, upon
motion duly  made  by  Director  Zimmerman,  seconded  by  Director  Kesler  and,  upon  vote,
unanimously carried, the meeting was adjourned.


Respectfully submitted,


By                                                                      Secretary for the Meeting