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​Northwest Lakewood Sanitation District

MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY ENTERPRISE
HELD
NOVEMBER 28, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as "Board") was convened, on Wednesday, the 28th day of November 2018, at 4:00 P.M., at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
 
ATTENDANCE Directors In Attendance Were:
Anthony M. Dursey
Catherine "CiCi" Kesler
James D. "Jim" Zimmerman Greg Fabisiak
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C.
Bill Willis; Martin/Martin Consulting Engineers
Darrin Dill & Ismael Gomez; Ramey Environmental Compliance
 
ADMINISTRATIVE MATTERS Minutes: The Board reviewed the minutes of the October 24, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak, and upon vote, unanimously carried, the minutes of the October 24, 2018 meeting were approved as presented.
Meeting Dates: The Board discussed holding meeting dates on the 4th Wednesday of each month during 2019 at 4:00 P.M. at the offices ofMartin/Martin, Inc. Inc., 12499 W. Colfax Avenue, Lakewood, Colorado.
Following discussion, upon motion duly made by Director Kesler, seconded by
Director Fabisiak, and upon vote, unanimously carried, the meeting dates were
approved to be held on the 4th Wednesday of each month during 2019 at 4:00 P.M. at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado.
Section 32-1* 809. C.R.S. Reporting Requirements: Attorney Flynn discussed the reporting requirements and the filing of the Transparency Notice to be posted on the SDA Website and the District Website.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and upon vote, unanimously carried, the Board approved the filing of the Transparency Notice to the SDA Website and the District Website.
 
PUBLIC
COMMENTS None.
 
FINANCIAL Claims: The Board considered approval of the payment of claims through the period
MATTERS ending November 28, 2018, as follows:
General Fund $ 25,977.46 Enterprise Fund $ 2 901 753.67
 2 . 3
Total
Following a discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending November 28, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending October 31, 2018, the schedule of cash position dated October 31, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due accounts and collection efforts.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending October 31, 2018, and the schedule of cash position dated October 31, 2018, as presented.
Engagement of Schilling & Company for 2018 Audit: Mr. Beck discussed with the Board the Audit Engagement Letter submitted by Schilling & Company for the performance ofthe 2018 Audit for an amount not to exceed $5,500.00.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and upon vote, unanimously carried, the Board approved the acceptance of the audit engagement with Schilling & Company for an amount not to exceed $5,500.00 for the 2018 audit.
Conduct Public Hearing on 2019 Budget and consider Adoption of Resolutions to Adopt the 2019 Budget. Appropriate Sums of Money and Set Mill Levies: President Dursey opened the public hearing on the proposed budget. There was no one present from the public to discuss the proposed budget and the public hearing was closed. The Board discussed the preliminary 2019 Budget, Mr. Beck reviewed with the Board the proposed mill levy and the revised mill levy reductions.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the adoption of Resolutions to Adopt the 2019 Budget, Appropriate Sums of Money and Set Mill Levies at General Fund 5.356 mills, Debt Service Fund 0.000 mills and Other Funds 0.000 mills.
Consider Authorizing the District Accountant to prepare, sign and file the DLG70 Mill Levy Certification Form: Attorney Flynn and Mr. Beck discussed the form and certification process.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and upon vote unanimously carried, the Board authorized the District Accountant to prepare, sign and file the DLG 70 Mill Levy Certification Form.
Consider adoption of Resolution regarding a rate increase for the 2019 Facilities Renovation and Service Fee: Mr. Beck discussed with the board the possible
 
increase and need for the increased funding.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman, and upon vote unanimously carried, the Board approved an increase from $300.00 per year to $400.00 per year pending additional public notification and discussion and to not be effective until after March 31, 2019.
Consider an increase in Tap Fees per increase from Metro Wastewater: Mr. Beck and Mr. Willis discussed the fee increases from Metro Wastewater and the basic tap fee increase from $4,220.00 per residential tap to $4,270 per residential tap effective January l, 2019.
Following discussion, upon motion duly made by Director Zimmerman, seconded by
Director Kesler and, upon vote, unanimously carried, the Board approved the adoption ofthe fee schedule from Metro Wastewater to be the equivalent fees charged by the District.
 
LEGAL MATTERS Westridge Sanitation District/Northwest Lakewood Sanitation District Easement: Attorney Flynn updated the Board on the easements and that he is attempting to contact Ms. Weaver for permission to access her property.
Update on 930 Alkire Street Easements: Attorney Flynn reported that there is nothing new to report.
Hacienda Colorado: Attorney Flynn reported that the Easement Agreement and Extension Agreement have been completed.
 
OPERATIONS MATTERS Operations Monthly Report: Mr. Dill reviewed the monthly report (October 1-31) with the Board. A copy of the report is attached hereto and incorporated herein by this reference.
Mr. Dill reported that the planned videoing and jetting of the system should be completed by early December. Mr. Dill introduced Mr. Ismael Gomez to the Board and reported that Mr. Gomez would be transitioning into Mr. Dill's current role with the District since Mr. Dill was assuming a more administrative role with Ramey Environmental.
Engineer's Report: Mr. Willis reviewed with the Board his report dated November 28, 2018. A copy of the report is attached hereto and incorporated herein by this reference.
Approval of Insituform Pay Application #2 in the amount of $551327.56: Mr. Willis discussed the status of the current CIP Project and the performance of Insituform and the Pay Application #2 in the amount of $551 ,327.56.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and upon vote unanimously carried, the Board approved the payment of Insituform Pay Application #2 in the amount of $551 ,327.56.
 
OTHER BUSINESS 4101 Miller Street: Nothing new to report and the Board requested that this item be removed from future agenda's until any action occurs with the property.
Website Upgrade: Mr. Frankland reported that there have been over 1700 hits to the website within the past month.
December 26. 2018 Meeting: The Board discussed cancelling or rescheduling the December 26, 2018 meeting.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the cancellation of the December 26, 2018 Regular Meeting and scheduled a Special Meeting to be held at 11:30 A.M. on December 18, 2018 at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado.