RECORD OF PROCEEDINGS

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD OCTOBER 28, 2020

Due to the COVID19 pandemic, the regular monthly meeting of the Board of Directors of  the  
Northwest  Lakewood  Sanitation  District  and  the  Board  of  Directors  of  its Wastewater
Utility Enterprise (collectively referred to hereafter as “Board”) convened, by telephone
conference call on Wednesday, October 28, 2020, at 4:00 P.M.  The call- in information was listed
in the meeting notice posted by the District and the public was able to attend the meeting by
telephone, if they so desired.

ATTENDANCE           Directors In Attendance Were:
Anthony M. Dursey Greg Fabisiak
Jim Zimmerman Cici Kesler
George C. Davenport

Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance Walt
Frankland; the District’s website consultant
Mr. George Volzke, Ms. Jeanne Vannoy; District Residents

ADMINISTRATIVE MATTERS

Minutes:  The  Board  reviewed  the  minutes  of  the  September  23,  2020,  Regular Meeting.

Following discussion, upon motion duly made by Director Davenport, seconded by Director Kesler, and
upon vote, unanimously carried, the minutes of the September 23, 2020 Regular Meeting were
approved, as presented.

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PUBLIC                        There were no public comments.

COMMENTS                                     


FINANCIAL MATTERS

Claims: Mr. Beck reported to the Board that the claims statement has been revised to include the
retainage payment to Diamond Contracting as authorized by Martin/Martin and to refund Mr. Michael
Todd for FRSF paid although he has never been connected to the system. The Board considered
approval and ratification of the revised payment of claims through the period ending October 20,
2020, as follows:

General Fund                                              $      31,392.61
Enterprise Fund                                          $      32,170.22
Total                                                           $      63,562.83

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Zimmerman  and,  upon  vote,  unanimously  carried,  the  Board  approved  the revised payment of
claims for the period ending October 20, 2020.

Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of  the District setting forth  the cash  deposits, investments, and budget analysis, accounts
payable vouchers for the period ending September 30, 2020, the schedule of cash position dated
September 30, 2020, and the Accounts Receivable reports on collections of fees, the past due
accounts and collection efforts.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the
District setting forth the cash deposits, investments, budget analysis, accounts payable vouchers
and accounts receivables reports for  the period ending September 30, 2020, and the schedule of
cash position dated September 30, 2020, as presented.

Consider Adoption  of Resolution No. 2020-10-1 Certifying Delinquent Accounts For  Collection  By  
The  County  Treasurer:  President  Dursey  opened  the  public hearing on the Certification of
Delinquent Accounts for Jefferson County. It was noted that notice that the Board would consider
the certification of delinquent accounts and the  date,  time  and  location  of  today’s  public  
hearing  was  made  by  certified  letter, return-receipt  requested,  addressed  to  each  of  the
 customers  whose  accounts  were subject to certification

Attorney Flynn and Mr. Beck discussed the Certification of Delinquent Accounts with the  Board.   
Mr.  George  Volzke  addressed  the  Board  about  the  certification  of  his account and his
personal financial status. Mr. Volzke agreed to make a payment of
$200.00 on or before Friday October 30 and to pay the balance due on his account of
$1,072.50 before December 31, 2020 and before the billing for the first quarter of 2021 is added to
his account. Ms. Vannoy addressed the Board regarding the certification of

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her account and her personal financial status. Ms. Vannoy agreed to make a payment of $450.00 on or
before October 30 and to pay the $500.00 balance of her account by November 30, 2020. It was agreed
with both Mr. Volzke and Ms. Vannoy that if either failed to abide by the agreements made with the
Board, then Attorney Flynn would file liens  against  their  respective  properties  for  the  
balance  due  on  their  accounts.  No additional public comments were received and the Public
Hearing was closed.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and,
upon vote, unanimously carried, the Board approved Resolution No. 2020-10-1 for the Certification
of Delinquent Accounts to Jefferson County and the agreements made with Mr. Volzke and Ms. Vannoy.

Wells Fargo Safe Deposit Box: Mr. Beck updated the Board on the status of the safe deposit box and
the effort to open and then close the box.

LEGAL MATTERS    Update on 930 Alkire Street Easement:   Attorney Flynn and Mr. Willis discussed
with  the  Board  the  pending  and/or  completed  sale  of  the  property  owned  by  the
Willbanks’ Family Trust  at 910  and 930  Alkire  Street and the efforts to  secure the required
easement for the District to obtain access to the service main and manhole underneath the garage.

Third   Restated   and   Amended   Sewer   Service   Agreement   with   Applewood Sanitation
District:  Attorney Flynn and Director Zimmerman reported to the Board that they had met with legal
counsel for Applewood Sanitation District and a director and  that  a  concept  for  revising  the  
existing  agreement  was  agreed  upon,  subject  to approval  by  the  respective  Board  of  
Directors.    In  accordance  with  the  concept, Applewood Sanitation District will bill the
residents in their District that are served by Northwest Lakewood Sanitation District for the
regular Applewood Sanitation District fees and will remit these fees plus the difference between
those fees collected and the
$400.00  annual  Facilities  Renovation  Service  Fee  billed  by  Northwest  Lakewood Sanitation
District. For customers residing within the Northwest Lakewood Sanitation District  but  serviced  
by  the  Applewood  Sanitation  District,  Northwest  Lakewood Sanitation District will remit to
Applewood Sanitation District the annual fees due from these  customers  for  Applewood  Sanitation
 District  services  and  will  retain  the difference between the Applewood Sanitation District
fee and the Northwest Lakewood Sanitation District Facilities Renovation Service Fee collected, if
any. Attorney Flynn will follow-up with the attorney for Applewood to see if Applewood approved of
the concept  so  that  legal  counsel  could  proceed  to  develop  a  written  agreement  in
accordance with the approved concept to be effective January1,2021.

Update  on  the  Amanda  Weaver  Project  Cost  Allocation:  Attorney  Flynn,  Mr. Ramey and Mr.
Willis discussed with the Board the finalization of the bridge and access project with Ms. Weaver
and Westridge Sanitation and the 50/50 cost share portions

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with Westridge Sanitation District as agreed between the Districts.  It was noted that some  
additional  improvements  needed  to  be  provided  by  the  Westridge  Sanitation District  to  
accommodate  the  heavy  equipment  that  Ramey  Environmental  uses  to access the sewer lines.   
Westridge is in the process of arranging for that work to be done.  Westridge will pay for that
work.  Once that is done, it is believed that the costs shared by the two Districts for this
improvement will be close to 50/50.

Gold  Marketplace  Easement  Release:  Attorney  Flynn  discussed  the  Release  of Easement
Agreement that is no longer needed by the District.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Davenport  and,  upon  vote,  unanimously  carried,  the  Board  approved  the Release of Easement
Agreement.


OPERATIONS MATTERS


Operations Monthly Report: Mr. Ramey reviewed the monthly report (September 1- 30) with the Board.  
A copy of the report is attached hereto and incorporated herein by this reference.

Engineer’s Report: Mr. Willis reviewed with the Board the report dated October 28, 2020. A copy of
the report is attached hereto and incorporated herein by this reference.

Mr. Willis discussed the proposed 2020 CIP which has Category 3 costs estimated to be approximately
$2.1M.

Following discussion, upon motion duly made by Director Davenport, seconded by Director Kesler and,
upon vote, unanimously carried, the Board authorized Mr. Willis to develop the 2020 CIP, for an
amount to not exceed $2.1M.

OTHER BUSINESS    November  25,  2020  Regular  Meeting:  Mr.  Beck  discussed  the  scheduling  of
 the November Regular Meeting with the Board.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Fabisiak and, upon vote, unanimously carried, the Board approved the change of the Regular Meeting
to a Special Meeting to be held at 12:00 Noon by teleconference on Wednesday November 25, 2020.

Website  Upgrade:   Mr.  Frankland  reported  on  the  status  of  the  District’s  website updates
and activities.

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RECORD OF PROCEEDINGS

ADJOURNMENT        There being no further business to come before the Board at this time, upon
motion duly  made  by  Director  Kesler,  seconded  by  Director  Zimmerman  and,  upon  vote,
unanimously carried, the meeting was adjourned.


Respectfully submitted,

By                                                                      Secretary for the Meeting


Welcome to 

​Northwest Lakewood Sanitation District

Call 811 before you dig

Call 811 and the district before any construction on your main service line. (303) 987-0835