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Northwest Lakewood Sanitation District
RECORD OF PROCEEDINGS
MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD OCTOBER 28, 2020
Due to the COVID19 pandemic, the regular monthly meeting of the Board of Directors of the
Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater
Utility Enterprise (collectively referred to hereafter as “Board”) convened, by telephone
conference call on Wednesday, October 28, 2020, at 4:00 P.M. The call- in information was listed
in the meeting notice posted by the District and the public was able to attend the meeting by
telephone, if they so desired.
ATTENDANCE Directors In Attendance Were:
Anthony M. Dursey Greg Fabisiak
Jim Zimmerman Cici Kesler
George C. Davenport
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance Walt
Frankland; the District’s website consultant
Mr. George Volzke, Ms. Jeanne Vannoy; District Residents
ADMINISTRATIVE MATTERS
Minutes: The Board reviewed the minutes of the September 23, 2020, Regular Meeting.
Following discussion, upon motion duly made by Director Davenport, seconded by Director Kesler, and
upon vote, unanimously carried, the minutes of the September 23, 2020 Regular Meeting were
approved, as presented.
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RECORD OF PROCEEDINGS
PUBLIC There were no public comments.
COMMENTS
FINANCIAL MATTERS
Claims: Mr. Beck reported to the Board that the claims statement has been revised to include the
retainage payment to Diamond Contracting as authorized by Martin/Martin and to refund Mr. Michael
Todd for FRSF paid although he has never been connected to the system. The Board considered
approval and ratification of the revised payment of claims through the period ending October 20,
2020, as follows:
General Fund $ 31,392.61
Enterprise Fund $ 32,170.22
Total $ 63,562.83
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Zimmerman and, upon vote, unanimously carried, the Board approved the revised payment of
claims for the period ending October 20, 2020.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts
payable vouchers for the period ending September 30, 2020, the schedule of cash position dated
September 30, 2020, and the Accounts Receivable reports on collections of fees, the past due
accounts and collection efforts.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the
District setting forth the cash deposits, investments, budget analysis, accounts payable vouchers
and accounts receivables reports for the period ending September 30, 2020, and the schedule of
cash position dated September 30, 2020, as presented.
Consider Adoption of Resolution No. 2020-10-1 Certifying Delinquent Accounts For Collection By
The County Treasurer: President Dursey opened the public hearing on the Certification of
Delinquent Accounts for Jefferson County. It was noted that notice that the Board would consider
the certification of delinquent accounts and the date, time and location of today’s public
hearing was made by certified letter, return-receipt requested, addressed to each of the
customers whose accounts were subject to certification
Attorney Flynn and Mr. Beck discussed the Certification of Delinquent Accounts with the Board.
Mr. George Volzke addressed the Board about the certification of his account and his
personal financial status. Mr. Volzke agreed to make a payment of
$200.00 on or before Friday October 30 and to pay the balance due on his account of
$1,072.50 before December 31, 2020 and before the billing for the first quarter of 2021 is added to
his account. Ms. Vannoy addressed the Board regarding the certification of
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her account and her personal financial status. Ms. Vannoy agreed to make a payment of $450.00 on or
before October 30 and to pay the $500.00 balance of her account by November 30, 2020. It was agreed
with both Mr. Volzke and Ms. Vannoy that if either failed to abide by the agreements made with the
Board, then Attorney Flynn would file liens against their respective properties for the
balance due on their accounts. No additional public comments were received and the Public
Hearing was closed.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and,
upon vote, unanimously carried, the Board approved Resolution No. 2020-10-1 for the Certification
of Delinquent Accounts to Jefferson County and the agreements made with Mr. Volzke and Ms. Vannoy.
Wells Fargo Safe Deposit Box: Mr. Beck updated the Board on the status of the safe deposit box and
the effort to open and then close the box.
LEGAL MATTERS Update on 930 Alkire Street Easement: Attorney Flynn and Mr. Willis discussed
with the Board the pending and/or completed sale of the property owned by the
Willbanks’ Family Trust at 910 and 930 Alkire Street and the efforts to secure the required
easement for the District to obtain access to the service main and manhole underneath the garage.
Third Restated and Amended Sewer Service Agreement with Applewood Sanitation
District: Attorney Flynn and Director Zimmerman reported to the Board that they had met with legal
counsel for Applewood Sanitation District and a director and that a concept for revising the
existing agreement was agreed upon, subject to approval by the respective Board of
Directors. In accordance with the concept, Applewood Sanitation District will bill the
residents in their District that are served by Northwest Lakewood Sanitation District for the
regular Applewood Sanitation District fees and will remit these fees plus the difference between
those fees collected and the
$400.00 annual Facilities Renovation Service Fee billed by Northwest Lakewood Sanitation
District. For customers residing within the Northwest Lakewood Sanitation District but serviced
by the Applewood Sanitation District, Northwest Lakewood Sanitation District will remit to
Applewood Sanitation District the annual fees due from these customers for Applewood Sanitation
District services and will retain the difference between the Applewood Sanitation District
fee and the Northwest Lakewood Sanitation District Facilities Renovation Service Fee collected, if
any. Attorney Flynn will follow-up with the attorney for Applewood to see if Applewood approved of
the concept so that legal counsel could proceed to develop a written agreement in
accordance with the approved concept to be effective January1,2021.
Update on the Amanda Weaver Project Cost Allocation: Attorney Flynn, Mr. Ramey and Mr.
Willis discussed with the Board the finalization of the bridge and access project with Ms. Weaver
and Westridge Sanitation and the 50/50 cost share portions
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with Westridge Sanitation District as agreed between the Districts. It was noted that some
additional improvements needed to be provided by the Westridge Sanitation District to
accommodate the heavy equipment that Ramey Environmental uses to access the sewer lines.
Westridge is in the process of arranging for that work to be done. Westridge will pay for that
work. Once that is done, it is believed that the costs shared by the two Districts for this
improvement will be close to 50/50.
Gold Marketplace Easement Release: Attorney Flynn discussed the Release of Easement
Agreement that is no longer needed by the District.
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Davenport and, upon vote, unanimously carried, the Board approved the Release of Easement
Agreement.
OPERATIONS MATTERS
Operations Monthly Report: Mr. Ramey reviewed the monthly report (September 1- 30) with the Board.
A copy of the report is attached hereto and incorporated herein by this reference.
Engineer’s Report: Mr. Willis reviewed with the Board the report dated October 28, 2020. A copy of
the report is attached hereto and incorporated herein by this reference.
Mr. Willis discussed the proposed 2020 CIP which has Category 3 costs estimated to be approximately
$2.1M.
Following discussion, upon motion duly made by Director Davenport, seconded by Director Kesler and,
upon vote, unanimously carried, the Board authorized Mr. Willis to develop the 2020 CIP, for an
amount to not exceed $2.1M.
OTHER BUSINESS November 25, 2020 Regular Meeting: Mr. Beck discussed the scheduling of
the November Regular Meeting with the Board.
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Fabisiak and, upon vote, unanimously carried, the Board approved the change of the Regular Meeting
to a Special Meeting to be held at 12:00 Noon by teleconference on Wednesday November 25, 2020.
Website Upgrade: Mr. Frankland reported on the status of the District’s website updates
and activities.
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RECORD OF PROCEEDINGS
ADJOURNMENT There being no further business to come before the Board at this time, upon
motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote,
unanimously carried, the meeting was adjourned.
Respectfully submitted,
By Secretary for the Meeting