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Welcome to 

​Northwest Lakewood Sanitation District

MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD NOVEMBER 25, 2020

Due to the COVID19 pandemic, the Special monthly meeting of the Board of Directors of  the  
Northwest  Lakewood  Sanitation  District  and  the  Board  of  Directors  of  its Wastewater
Utility Enterprise (collectively referred to hereafter as “Board”) convened, by telephone
conference call on Wednesday, November 25, 2020, at 12:00 P.M.  The call-in information was listed
in the meeting notice posted by the District and the public was able to attend the meeting by
telephone, if they so desired.

ATTENDANCE           Directors In Attendance Were:
Anthony M. Dursey Greg Fabisiak
Jim Zimmerman Cici Kesler

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and
upon vote, unanimously carried, Director Davenport’s absence was excused.

Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance

ADMINISTRATIVE MATTERS

Minutes: The Board reviewed the minutes of the October 28, 2020, Regular Meeting.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Fabisiak, and upon vote, unanimously carried, the minutes of the October 28, 2020 Regular Meeting
were approved, as presented.

2021 Meeting Dates:  Mr. Beck reviewed the business to be conducted in 2020 to meet the statutory
compliance requirements.

RECORD OF PROCEEDINGS

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Zimmerman, and upon vote, unanimously carried, the Board approved holding the Regular Meetings on
the fourth (4ᵗʰ) Wednesday of each month at 4:00 PM at the offices   of   Martin/Martin,   12499   
W.   Colfax,   Lakewood,   CO   or   by   Zoom videoconference meetings due to the pandemic.

Discuss §32-1-809, C.R.S. notice requirements: Attorney Flynn discussed the notice to electors
required under Section 32-1-809, C.R.S. (“Transparency Notice”) for 2021. He  noted  that  the  
District’s  Transparency  Notice  for  2020  was  posted  on  the  SDA website and the District’s
website.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak,
and upon vote, unanimously carried, the Board approved the posting the District’s Transparency
Notice for 2021 on the SDA website and on the District’s website.

PUBLIC                        There were no public comments.

COMMENTS                                     

FINANCIAL MATTERS

Claims: Mr. Beck discussed the claims for the period ending November 12, 2020 with the Board as
follows:

General Fund                                              $    367,220.18
Enterprise Fund                                          $      51,174.19
Total                                                           $    418,394.37

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Fabisiak  and,  upon  vote,  unanimously  carried,  the  Board  approved  the payment of claims for
the period ending November 12, 2020.

Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of  the District setting forth  the cash  deposits, investments, and budget analysis, accounts
payable vouchers for the period ending October 31, 2020, the schedule of cash position dated
October 31, 2020, and the Accounts Receivable reports on collections of fees, the past due accounts
and collection efforts.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the
District setting forth the cash deposits, investments, budget analysis, accounts payable vouchers
and accounts receivables reports for  the period ending October 31, 2020, and the schedule of cash
position dated October 31, 2020, as presented.

RECORD OF PROCEEDINGS

Bill.com  discussion:  Mr.  Beck  discussed  the  option  to  have  the  accounts  payable
processed  in  and  paid  through  Bill.com.  Following  discussion  the  Board  requested more
information regarding insurance and liabilities for both Bill.com and SDMS. The discussion will be
continued at the December meeting.

Engagement of Schilling & Company, Inc. to perform the 2020 audit: Mr. Beck discussed the
engagement letter from Schilling & Company, Inc. to perform the 2020 audit for an amount not to
exceed $5,700.00

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director  Fabisiak,  
and,  upon  vote,  unanimously  carried,  the  Board  approved  the engagement of Schilling &
Company, Inc. to perform the 2020 audit for an amount not to exceed $5,700.00.

2021  Budget:  The Board  opened  the  public  hearing  to  consider  the  proposed  2021 Budget
and discuss related issues.

It was noted that publication of Notice stating that the Board would consider adoption of the 2021
Budget and the date, time and place of the public hearing was made in a newspaper having general
circulation within the District. No written objections were received prior to this public hearing
and the public hearing was closed.

Mr. Beck reviewed the estimated revenues and expenditures for 2020 and the proposed revenues and
expenditures for 2021 as set forth in the draft budget.

Mr. Beck discussed the preliminary budget with the Board and stated that the Final Assessed  
Valuation  was  outstanding  and  that  the  final  calculation  for  the  revenues would  be  made
 when  the  Final  AV  was  received,  and  he  and  Mrs.  Schilling  could review the calculations
to adjust the Temporary Mill Levy Reduction based on TABOR requirements.

Following discussion, the Board considered the adoption of Resolution No. 2020-11- 01 which
Resolution adopts the 2021 Budget.  The Board also considered adoption of Resolution 2020-11-02
which appropriates the funds contemplated for expenditure in the 2021 Budget and authorizes
certification of a property tax mill levy for the General Fund at 7.696 mills, Refund/abatement at
0.015, with a temporary mill levy reduction of 1.664 mills, for a total mill levy of 6.047 mills.
Upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote,
unanimously carried, the Resolutions   were   adopted   and   execution   of   the   Certification  
 of   Budget   and Certification  of  Mill  Levies  was  authorized.    The  foregoing  Resolutions
 and  the Certification of the Property Tax Mill Levy were all approved with the understanding that
 they  are  subject  to  adjustment  based  upon  receipt  of  the  final  Certification  of
Assessed Valuation from the County on or before December 10, 2020.  Mr. Beck was authorized  to  
transmit  the  Certification  of  Mill  Levies  to  the  Board  of  County

RECORD OF PROCEEDINGS


Commissioners of Jefferson County not later than December 15, 2020. Mr. Beck was also  authorized  
to  transmit  the  Certification  of  Budget  to  the  Division  of  Local Government not later
than January 30, 2021. Copies of the adopted Resolutions are attached to these minutes and
incorporated herein by this reference.

DLG-70 Mill Levy Certification:  Attorney Flynn and Mr. Beck discussed the DLG- 70 Mill Levy
Certification form with the Board.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Fabisiak,  and  upon  vote  unanimously  carried,  the  Board  authorized  the District Accountant
to prepare and sign the DLG-70 mill levy certification form, for certification to the Board of
County Commissioners and other interested parties.

LEGAL MATTERS    Update on 930 Alkire Street Easement:   Attorney Flynn and Mr. Willis discussed
with the Board the efforts to secure the required easement for the District to obtain access to the
sewer main that runs along the eastern property line of this property and which is necessary to
install a new manhole that is not located beneath either of the garage structures that are located
along the property’s easterly boundary line.

Third   Restated   and   Amended   Sewer   Service   Agreement   with   Applewood Sanitation  
District:    Attorney  Flynn  will  follow-up  with  Attorney  Scheurer  for Applewood on the
proposed agreement changes. Until the final agreement is signed, Mr. Beck was directed to complete
the billing for Applewood under the terms of the agreement still in effect.

JeffCo  Schools  Development  Review  Agreement:  Attorney  Flynn  discussed  the Development
Review Deposit Agreement for the Prospect Valley Elementary School Project with the Board and the
recommended amount of $10,000.00.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director  Kesler  
and,  upon  vote,  unanimously  carried,  the  Board  approved  the Development Review Deposit
Agreement for the Prospect Valley Elementary School Project with JeffCo Schools.

OPERATIONS MATTERS

Operations Monthly Report: Mr. Ramey reviewed the monthly report (October 1-31) with the Board.  A
copy of the report is attached hereto and incorporated herein by this reference.

Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated November 25,
2020. A copy of the report is attached hereto and incorporated herein by this reference.


RECCORD OF PROCEEDINGS


OTHER BUSINESS    December  23,  2020  Regular  Meeting:  Mr.  Beck  discussed  the  scheduling  of
 the December Regular Meeting with the Board.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Zimmerman  and,  upon  vote,  unanimously  carried,  the  Board  approved  the change of the
Regular Meeting to a Special Meeting to be held at 10:00 a.m. by Zoom videoconference on Wednesday
December 23, 2020.

Website Update:  None.


ADJOURNMENT        There being no further business to come before the Board at this time, upon
motion duly  made  by  Director  Kesler,  seconded  by  Director  Zimmerman  and,  upon  vote,
unanimously carried, the meeting was adjourned.




Respectfully submitted,

By                                                                      Secretary for the Meeting