MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE
WASTEWATER UTILITY ENTERPRISE
HELD
MAY 23, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as “Board”) was convened, on Wednesday, the 23rd day of May, 2018, at 4:00 P.M., at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
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ATTENDANCE
Directors In Attendance Were:
Anthony M. Dursey
James D. “Jim” Zimmerman
Gregory A. “Greg” Fabisiak
Catherine “CiCi” Kesler
Also In Attendance Were:
Steve Beck and David Solin; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C.
Bill Willis; Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
Susan Opalinski and Heather Prewitt; Fiscal Focus Partners, LLC
Walt Frankland and Russ Frankland
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ADMINISTRATIVE MATTERS
Administer Oaths of Office and Appoint Officers: Attorney Flynn discussed the May 8 2018 election with the Board. Director Dursey administered the Oath of Office to Director Zimmerman. Attorney Flynn administered the Oath of Office to Director Dursey in the presence of a Notary Public. The Board then discussed the appointment of officers and the set the following slate of officers:
President – Anthoney M. Dursey
Treasurer – Gregory A. Fabisiak
Secretary – James D. Zimmerman
Asst. Secretary – Catherine Kesler
Following a discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak and, upon vote, unanimously carried, the Board approved the election of the slate of officers as nominated.
Minutes: The Board reviewed the minutes of the April 25, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Kesler, and upon vote, unanimously carried, the minutes of the April 25, 2018 meeting were approved as presented.
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PUBLIC COMMENTS
None
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FINANCIAL MATTERS
Claims: The Board considered approval of the payment of claims through the period ending May 23, 2018, as follows:
General Fund $ 334,679.05
Enterprise Fund $ 90,504.02
Total $ 425,183.07
Following a discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending May 23, 2018, as presented.
Unaudited Financial Statement: Ms. Opalinski reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending April 30, 2018, the schedule of cash position dated May 19, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due accounts and collection efforts. The 1st Bank Liquid Asset Account balance was discussed and it was recommended to only have about $25,000 left in the account and to sweep the balance of funds into the ColoTrust account due to the earnings on the funds. Mr. Beck will work on the collection process and setting the policy on past due collections. Ms. Opalinski also reported that the audit for the year ended December 31, 2017 would be starting and the Board would have a draft to review in July 2018.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending
April 30, 2018 and the schedule of cash position dated May 19, 2018, as presented and the authorization to regularly sweep the funds held in the 1st Bank Liquid Asset Account and transfer the funds to the ColoTrust Account.
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LEGAL MATTERS
Westridge Sanitation District/Northwest Lakewood Sanitation District Easement: Attorney Flynn reported that he has resubmitted the easement to Amanda Weaver and is still waiting on her comments.
Update on 930 Alkire Street Easements: Attorney Flynn reported that he has nothing new to report on the easements to allow the excavation and removal of the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Approve the Application and Agreement for Extension of Sewer Mains with Merkwood Estates LLC: Attorney Flynn and Mr. Willis discussed with the Board the agreement with Merkwood Estates LLC and the receipt of the 25% deposit made by Merkwood.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and, upon vote, unanimously carried, the Board approved the agreement with Merkwood Estates LLC.
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OPERATIONS
MATTERS
Operations Monthly Report: Mr. Ramey reviewed the monthly report (April 1-30) with the Board and damage that has occurred at the old plant site. No action was required. A copy of the report is attached hereto and incorporated herein by this reference. Mr. Ramey and Mr. Willis discussed the Jefferson County paving project and the request by the county for the District to provide manhole risers. Mr. Ramey discussed the quotes that had been received for the risers.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman, and, upon vote, unanimously carried, the Board approved the purchase of the risers for approximately $5,000 as quoted.
Engineer’s Report: Mr. Willis reviewed with the Board his report dated May 23, 2018. A copy of the report is attached hereto and incorporated herein by this reference. He reported that the 2017 Capital Improvements have been completed. He noted that 2018 Capital Projects are being prepared for and that he has had a preconstruction meeting with Merkwood Estates LLC. Mr. Willis also discussed the new Rules and Regulations changes with Metro Waste Water and the effects to the District.
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OTHER BUSINESS
4101 Miller Street: Mr. Willis reported that he had provided the schematics of the property as requested and that nothing new has happened with the property. Director Kesler said that she would contact Mr. Capecelatro.
Website Upgrade: Mr. Walt Frankland presented to the Board the proposed website that he has developed and discussed it with the Board.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman, and upon vote, unanimously carried, the Board authorized Attorney Flynn to draft a contract for Mr. Frankland to develop and maintain the District website.
Robert Lange Refund Request: Mr. Beck reported that Mr. Lange had requested a refund of Maintenance Fees paid when his property was not connected to the District system. The District policy was discussed regarding refunds and determined to be a refund for a maximum of six (6) years was allowable.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak, and, upon vote, unanimously carried, the Board approved the refund request by Mr. Lange in the amount of $1,270.00 for the prior six (6) years payments less the current balance due of $270.00 since his connection to the system in January 2018.
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ADJOURNMENT
There being no further business to come before the Board at this time, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the meeting was adjourned at 5:05 PM.
Respectfully submitted
By ___________________________________
Secretary for the Meeting
THESE MINUTES APPROVED AS THE OFFICIAL MAY 23, 2018 MINUTES OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT BY THE BOARD OF DIRECTORS SIGNING BELOW:
_________________________________
Anthony M. Dursey
________________________________
James D. “Jim” Zimmerman
_________________________________
Gregory A. “Greg” Fabisiak
_________________________________
Catherine “Cici” Kesler
Welcome to
Northwest Lakewood Sanitation District
Call 811 and the district before any construction on your main service line. (303) 987=0835 ex 206