Welcome to
Northwest Lakewood Sanitation District
MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE
WASTEWATER UTILITY ENTERPRISE
HELD
APRIL 25, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as “Board”) was convened, on Wednesday, the 25th day of April, 2018, at 4:00 P.M., at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
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ATTENDANCE
Directors In Attendance Were:
Anthony M. Dursey
James D. “Jim” Zimmerman
Gregory A. “Greg” Fabisiak
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Zimmerman and, upon vote, unanimously carried, the absence of Catherine “CiCi” Kesler was excused.
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C.
Bill Willis; Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
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ADMINISTRATIVE MATTERS
Minutes: The Board reviewed the minutes of the March 28, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak, and upon vote, unanimously carried, the minutes of the March 28, 2018 meeting were approved as presented.
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PUBLIC COMMENTS
None
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FINANCIAL MATTERS
Claims: The Board considered approval of the payment of claims through the period ending April 25, 2018, as follows:
General Fund $ 14,851.65
Enterprise Fund $ 21,585.37
Total $ 36,437.02
Following a discussion, upon motion duly made by Director Fabisiak, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending April 25, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending March 31, 2018, the schedule of cash position dated April 23, 2018, authorized signers on the checking account and the report on collections of fees. Mr. Beck discussed the past due accounts and collection efforts.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending
March 31, 2018 and the schedule of cash position dated April 23, 2018, as presented.
Mr. Beck reported that former District Manager Beckman was still listed as a signer on the District’s checking account and should be removed from the list.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board directed Mr. Beck to have former District Manager Beckman removed as an authorized signer on the District checking account.
Status of Investments: Mr. Beck discussed the status of the investments noting that the CD maturing on April 3, 2018 was transferred to the ColoTrust account and provided the Board with interest rates for ColoTrust.
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LEGAL MATTERS
Westridge Sanitation District/Northwest Lakewood Sanitation District Easement: Attorney Flynn reported that he has resubmitted the easement to Amanda Weaver and is waiting on her comments.
Collection System Operation and Maintenance Agreement with Ramey Environmental Compliance, Inc.: Attorney Flynn reviewed with the Board the finalized Agreement with Ramey Environmental Compliance, Inc. for 2018.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak, and upon vote, unanimously carried, the Board approved the contract with Ramey Environmental Compliance, Inc.
Update on 930 Alkire Street Easements: Mr. Flynn reported that he is in the process of sending letters to all affected parties and/or their attorneys who will need to convey either permanent or temporary easements to allow the District to excavate and remove the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Orthophosphate Matter: Mr. Flynn briefed the Board on a recent Health Department Order issued by the Colorado Water Quality Control Division requiring Denver Water to utilize orthophosphate for the purpose of controlling corrosion in Denver Water’s distribution system to reduce the amount of lead and copper that leeches into the water. He noted that Denver Water has filed an appeal with the Water Quality Control Division and that most likely there will be more appeals and/or litigation as a result of the Water Quality Control Division’s order.
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OPERATIONS
MATTERS
Operations Monthly Report: Mr. Ramey reviewed the monthly report (March 1-31) with the Board. No action was required. A copy of the report is attached hereto and incorporated herein by this reference. Mr. Ramey and Mr. Willis discussed the Jefferson County paving project and the request from the District of manhole risers and the possible costs.
Engineer’s Report: Mr. Willis reviewed with the Board his report dated April 25, 2018. A copy of the report is attached hereto and incorporated herein by this reference. He reported that the 2017 Capital Improvements have been completed and that the final payment will be made and then an ad will be published for the final payment of the retainage. He noted that 2018 Capital Projects are being prepared for and that he has assisted Mr. Beck in the filing of the Annual Flow and Loadings Projections.
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OTHER BUSINESS
4101 Miller Street: Mr. Willis reported that he is working with Mr. Capecelatro on the schematics of the property as requested.
Website Upgrade: Mr. Beck reported that he had discussed the desired upgrade with several website designers and provided the Board with cost estimates and information about each of these designers.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak, and upon vote, unanimously carried, the Board authorized Mr. Beck to contact Mr. Walt Franklin and have him begin work on a test site per his proposal and to present this to the Board at the May 23, 2018 Regular Meeting.
Metro Wastewater Board Vacancy: Mr. Beck reported that a letter had been received from Metro Wastewater requesting the appointment of a Director from the Northwest Lakewood Sanitation District to sit on the Board for Metro Wastewater to represent the District. After discussion, no action was taken by the Board at this time. Mr. Beck also reported that the District had received a preliminary copy of the proposed 2019 budget for Metro Wastewater.
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ADJOURNMENT
There being no further business to come before the Board at this time, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak and, upon vote, unanimously carried, the meeting was adjourned at 5:15 PM.
Respectfully submitted,
By ___________________________________
Secretary for the Meeting
THESE MINUTES APPROVED AS THE OFFICIAL APRIL 25, 2018 MINUTES OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT BY THE BOARD OF DIRECTORS SIGNING BELOW:
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Anthony M. Dursey
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James D. “Jim” Zimmerman
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Gregory A. “Greg” Fabisiak
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Catherine “Cici” Kesler