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​Northwest Lakewood Sanitation District

MINUTES OF A REGULAR MEETING OF THE BOARD OE DIRECTORS OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY ENTERPRISE
HELD
JUNE 27, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as "Board") was convened, on Wednesday, the 27th day of June 2018, at 4:00 P.M., at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
 
ATTENDANCE Directors In Attendance Were;
Anthony M. Dursey
James D. "Jim" Zimmerman
Catherine "CiCi" Kesler
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the absence of Director Greg Fabisiak was excused.
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P,C,
Bill Willis and Jake Tihansky; Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
Walt Frankland;
Chuck Mangieri; Marina Carwash, LLC
 
ADMINISTRATIVE MATTERS Minutes: The Board reviewed the minutes of the May 23, 2018 Regular meeting,
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and upon vote, unanimously carried, the minutes of the May 23, 2018 meeting were approved as presented.
PUBLIC
COMMENTS Mr. Mangieri presented to the Board his annual operations report and discussed the current operations. The Board thanked Mr. Mangieri for his due diligence and continued operations and cooperation,
 
FINANCIAL Claims: The Board considered approval of the payment of claims through the
MATTERS period ending June 27, 2018, as follows:
 General Fund s 10,817.66
 Enterprise Fund 148,557.40
Total
Following a discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending June 27, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending May 31, 2018, the schedule of cash position dated June 27, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due  accounts and collection efforts. The I st Bank Liquid Asset Account balance was discussed and it was recommended to only have about $25,000 left in the account and to sweep the balance of funds into the ColoTrust account due to the earnings on the funds. Mr. Beck Will work on the collection process and setting the policy on past due collections.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending May 31 , 2018 and the schedule Of cash position dated June 27, 2018, as presented.
 
LEGAL MATTERS Westridge Sanitation District/Northwest Lakewood Sanitation District
Easement: Attorney Flynn reported that he has resubmitted the easement to Amanda Weaver and is still waiting on her comments,
up_date op 930 Alkire Street Easements: Attorney Flynn reported that he has nothing new to report on the easements to allow the excavation and removal of the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Approve the Contract with Walt Frank]and for Website Design and Maintenance: Attorney Flynn discussed with the Board the Contract with Mr. Walt Frankland.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and, upon vote, unanimously carried, the Board approved the  agreement with Walt Frankland.
 
OPERATIONS MATTERS Operations Monthly Report: Mr. Ramey reviewed the monthly report (May 1-31) with the Board and tree damage that has occurred at the old plant site. No action was required. A copy of the report is attached hereto and incorporated herein by this reference.
Engineer's Report: Mr. Willis reviewed with the Board his report dated June 27, 2018. A copy of the report is attached hereto and incorporated herein by this reference. He reported that the 2017 Capital Improvements have been completed and final payment requests are to be approved, He discussed the bids received for the 2018 CIP and that Insituform was the lowest bidder and that he was recommending the Board accept the proposal from Insituform.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and, upon vote, unanimously carried, the Board approved the award of the contract to Insituform contingent upon a review of the contract by Attorney Flynn regarding insurance coverage and indemnification and upon the agreement and acceptance by College Park Sanitation District for the portion of parts Cl-3 that relate to that District, Once these two (2) conditions have been satisfied Mr. Willis will poll the Board and respond to Attorney Flynn and will issue the notice of award,
Approval of Pay Application No. 3 in the amount of $218,254.90 to Layne Inliner_for 2017 Sanitary Sewer Improvements: Mr. Willis discussed With the
 
Board the Final Payment Request for the 2017 CIP Sanitary Sewer Improvements and recommended that payment be made since all improvements have been satisfactorily completed,
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman, and, upon vote, unanimously carried, the Board approved the payment of Pay Application No. 4.
Apprmval_of Payment of Retainage in the amount of $28,420.60 to Layne Inliner for 2017 Sanitary Sewer Improvements: Mr. Willis discussed with the Board the release Of the retainage for the 2017 CIP Sanitary Sewer Improvements and recommended that payment be made since all improvements have been satisfactorily completed,
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and, upon vote, unanimously carried, the Board approved the payment of retainage.
 
OTHER BUSINESS 4101 Miller Street: Director Kesler, Attorney Flynn and Mr. Willis reported that they had not heard any new developments regarding the property from Mr. Capecelatro.
Website pgrade: Mr. Walt Frankland presented and discussed the new District website with the Board.
 
ADJOURNMENT There being no further business to come before the Board at this time, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the meeting was adjourned.
Respectfully submitted,
By
THESE MINUTES APPROVED AS THE OFFICIAL JUNE 27, 2018 MINUTES OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT BY THE BOARD OF DIRECTORS