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Northwest Lakewood Sanitation District
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Type your paragraph here.MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF
THE WASTEWATER UTILITY ENTERPRISE
HELD JULY 22, 2020
Due to the COVID19 pandemic, the regular monthly meeting of the Board of Directors of the
Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater
Utility Enterprise (collectively referred to hereafter as “Board”) convened, by telephone
conference call on Wednesday, July 22, 2020, at 4:00 P.M. The call-in information was listed in
the meeting notice posted by the District and the public was able to attend the meeting by
telephone, if they so desired.
Directors In Attendance Were: Anthony M. Dursey
Greg Fabisiak CiCi Kesler
Jim Zimmerman George C. Davenport
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance Walt
Frankland; the District’s website consultant
Minutes: The Board reviewed the minutes of the June 24, 2020, Regular Meeting.
Following discussion, upon motion duly made by Director Davenport, seconded by Director Fabisiak,
and upon vote, unanimously carried, the minutes of the June 24, 2020 Regular Meeting were approved,as presented.
There were no public comments.
RECORD OF PROCEEDINGS
Claims: Mr. Beck reported to the Board that the claims statement has been revised to include a
payment to Dodge Data Analytics and Levi Contracting for invoices received after the initial
processing date. The Board considered approval and ratification of the revised payment of claims
through the period ending July 22, 2020, as follows:
General Fund $ 10,112.23
Enterprise Fund $ 73,190.44
Total $ 83,302.67
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Davenport and, upon vote, unanimously carried, the Board approved the revised payment of
claims for the period ending July 22, 2020, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts
payable vouchers for the period ending June 30, 2020, the schedule of cash position dated June 30,
2020, and the Accounts Receivable reports on collections of fees, the past due accounts and
collection efforts.
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Davenport, and, upon vote, unanimously carried, the Board accepted the unaudited
financial statements of the District setting forth the cash deposits,
investments, budget analysis, accounts payable vouchers and accounts receivables reports
for the period ending June 30, 2020, and the schedule of cash position dated June 30, 2020, as
presented.
Mr. Beck reported to the Board that the District audit will not be ready to file before the July
31, 2020 deadline and that it is in process and will be presented to the Board at the August
meeting. He will file an Extension request with the state.
MATTERS Update on the drainage crossing for the Amanda Weaver property: Attorney Flynn and Mr.
Willis discussed the completion of the bridge project on the Amanda Weaver property. The payment
for the bridge to Levi Contracting was approved with the July claims.
Update on 930 Alkire Street Easement: Attorney Flynn reported that he has not heard back from Mr.
Wilbanks regarding the letter that was sent to him requesting permission to access the Property at
930 Alkire Street for the purpose of installing a new manhole and removing a jet header that was
lodged in the sewer main. Mr. Wilbanks has been put on notice as to his potential liability for
any damages that may result from a sewer back-up caused by the obstruction in the sewer main.
Attorney Flynn will follow-up with Mr. Wilbanks.
RECORD OF PROCEEDINGS
Third Restated and Amended Sewer Service Agreement with Applewood Sanitation
District: Mr. Flynn reported to the Board that the Applewood Sanitation District legal counsel
has not responded to Northwest’s request to meet with Applewood representatives for the
purpose of trying to agree upon necessary revisions to the Intergovernmental Service Agreement
between the two districts. Mr. Flynn will contact Applewood’s legal counsel again to see when a
meeting can be scheduled to discuss those necessary revisions.
Roybal Claim For Damages: Attorney Flynn reported that the claim has been denied and there are no
new updates from the claimant.
2100 Youngfield Development Easement: Attorney Flynn reported that the developer has executed the
necessary Easement and Application and Agreement for extension of sewer mains for this development.
He presented the documents to the District Board of Directors for acceptance.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak,
and, upon vote, unanimously carried, the Board accepted the easement and the extension
application for 2100 Youngfield.
Memorandum for the Certification of Delinquent Accounts: Mr. Flynn advised the Board that the
Executive Orders from the Governor and the public health orders from the Colorado Department of
Public Health and Environment do not preclude Northwest from certifying delinquent accounts for
collection, but that the amount certified cannot include any late charges, penalties or interest.
The Board indicated a desire to certify delinquent accounts in October. However, it was noted that
no decision needed to be made at this time, so this matter will be continued for discussion at the
August meeting to determine if there has been any change in the status of the Executive Orders
from the Governor and/or the Colorado Department of Public Health regarding utility
services.
Operations Monthly Report: Mr. Ramey reviewed the monthly report (June 1-30) with the Board. A
copy of the report is attached hereto and incorporated herein by this reference.
Engineer’s Report: Mr. Willis reviewed with the Board the report dated July 22, 2020. A copy of the
report is attached hereto and incorporated herein by this reference.
Mr. Willis discussed the invoice for the construction of the Amanda Weaver bridge in the amount of
$35,650 of which the payment was included in the claims discussion.
RECORD OF PROCEEDINGS
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Zimmerman, and, upon vote, unanimously carried, the Board approved the payment of the Levi
Contracting invoice for the bridge construction.
The Retainage payment to Insituform was discussed and Mr. Willis reported that he has not approved
the release of the payment pending the payment of the outstanding balance due to T Lowell. Once
confirmation of the payment has been received he will authorize the payment release.
BUSINESS Website Upgrade: Mr. Frankland reported on the status of the District’s
website updates and activities.
NMENT There being no further business to come before the Board at this time, upon motion
duly made by Director Kesler, seconded by Director Fabisiak and, upon vote, unanimously
carried, the meeting was adjourned.
Respectfully submitted,
By Secretary for the Meeting