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Northwest Lakewood Sanitation District Official site
MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD JULY 28, 2021
In part due to COVID19 concerns, the Regular monthly meeting of the Board of Directors
of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility
Enterprise (collectively referred to hereafter as “Board”) was convened by Zoom video conference
and teleconference call on Wednesday, July 28, 2021, at 4:00 P.M. The Zoom Meeting and
call-in information was listed in the meeting notice posted by the District and the public was
able to attend the meeting by telephone, if they so desired.
ATTENDANCE Directors In Attendance Were:
Anthony M. Dursey Jim Zimmerman Greg Fabisiak Clark Davenport Cici Kesler
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance
ADMINISTRATIVE MATTERS
Minutes: The Board reviewed the minutes of the June 23, 2021 Regular Meeting.
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Fabisiak, and upon vote, unanimously carried, the minutes of the June 23, 2021 Regular Meeting were
approved, as presented.
2021 SDA Conference: The Board discussed the conference to be held in Keystone, CO on September 14
– 16, 2021. No Director from the Board will be attending.
RECORD OF PROCEEDINGS
PUBLIC There were no public comments.
COMMENTS
FINANCIAL MATTERS
Claims: Mr. Beck discussed the claims for the period ending July 8, 2021 with the Board for
$137,412.98 as follows:
General Fund $ 12,146.54
Enterprise Fund $ 125,266.44
Total $ 137,412.98
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Fabisiak and, upon vote, unanimously carried, the Board approved the payment of claims for
the period ending July 8, 2021.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts payable
vouchers for the period ending June 30, 2021, the schedule of cash position dated June 30, 2021,
and the Accounts Receivable reports on collections of fees, the past due accounts and collection
efforts. Past due grease trap accounts were reviewed and Attorney Flynn and Mr. Beck will contact
severely past due accounts for payment.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director
Davenport, and, upon vote, unanimously carried, the Board accepted the unaudited
financial statements of the District setting forth the cash deposits,
investments, budget analysis, accounts payable vouchers and accounts receivables reports
for the period ending June 30, 2021, and the schedule of cash position dated June 30, 2021, as
presented.
Mr. Beck reported that he and Director Dursey met with Wells Fargo at the Applewood Branch and
opened the safe deposit box. It was empty as expected and the box rental was canceled.
2020 Audit Status and Extension Request: Mr. Beck discussed the 2020 audit and the need for an
Extension of time to be filed.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board approved the filing of the Audit Extension Request
and authorized Director Zimmerman to sign the request for the District.
Consider appointment of the District Accountant to prepare the 2022 Budget and to set the Budget
Hearing: Mr. Beck discussed with the Board the budget process and the need to authorize the
District Accountant to prepare the 2022 Budget and to set a hearing date for the public hearing on
the Budget.
PROCEEDINGS
Following discussion, upon motion duly made by Director Kesler, seconded by Director
Zimmerman, and, upon vote, unanimously carried, the Board authorized the District Accountant to
prepare the 2022 Budget and set the public hearing for the budget to be held on November
24, 2021 at 4:00 PM at the offices of Martin/Martin Inc. located at 12499 W Colfax Avenue,
Lakewood, CO 80215 or virtually pending COVID-19 restrictions.
Billing Status for 975 Zinnia Street: Mr. Beck discussed with the Board the sale of 975 Zinnia
Street and that it was learned that this property was part of a duplex with a separate tap and the
property had never been billed for services since it was connected to the system in 1985.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak,
and, upon vote, unanimously carried, the Board approved the waiver of all past due fees for the
property due to the change in ownership, and approved the setup of a new account for this
address and the assessment of all applicable fees effective with the change in ownership.
LEGAL MATTERS Update on 930 Alkire Street Easements: Attorney Flynn reported that all required
easements have been received and recorded in the real estate records of Jefferson
County, Colorado and that the new property owners have been cooperative in coordinating
with the District’s engineer and contractor, so that the new manhole can be constructed.
Update on the Applewood Sanitation District Sewer Service Agreement: Attorney Flynn reported that
he is trying to reach Attorney Scheuer for comments regarding the revised service agreement.
Applewood is requesting a cap on each District’s ability to unilaterally increase their sewer
service facility and renovation fees. Further, Applewood is objecting to the proposed
fifteen-year term of the Agreement. The Northwest Lakewood Board is concerned about limiting
its ability to increase its sewer service fee and also, about an Agreement that does not have a
definite term specified in the Agreement.
Special District Management Services Agreement Review: Attorney Flynn discussed the
agreement that has expired and needs to be renewed and the proposed changes. The Board tabled the
discussion until August. The Executive Session was not held.
Fee Schedule Revisions and Adoption of Resolution 2021-7-1: Attorney Flynn discussed the
fee schedule revision and the Resolution 2021-7-1 to adopt the revised fees. Due to changes in
fees, the adoption will be deferred to the August Meeting so that the Special District Act notice
requirements can be complied with.
RECORD OF PROCEEDINGS
OPERATIONS MATTERS
Operations Monthly Report: Mr. Ramey reviewed the monthly report (June 1-30) with the Board. A
copy of the report is attached hereto and incorporated herein by this reference.
Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated July 28, 2021. A
copy of the report is attached hereto and incorporated herein by this reference. Mr. Willis also
reported that the 2021 Capital Improvements RFP has been issued and bids will be opened and
reviewed on August 10, 2021. These will be presented to the Board at the August meeting for
discussion and possible award.
OTHER BUSINESS Metro Wastewater Update: Director Davenport updated the Board on the
board meetings for Metro Wastewater and the Metro Meeting Agenda that was sent to the Board for
review.
Website Update: Mr. Beck reported on the website update and activity. Attorney Flynn discussed
website compliance with the ADA and that the District website may need compliance revisions.
Further discussion will be deferred to the August or subsequent meeting.
ADJOURNMENT There being no further business to come before the Board at this time, upon
motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote,
unanimously carried, the meeting was adjourned.
Respectfully submitted,
By Secretary for the Meeting
Call 811 before you dig
Call 811 and the district before any construction on your main service line. (303) 987-0835