Type your paragraph here.MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECrORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY ENTERPRISE
HELD
JULY 25, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as "Board") was convened, on Wednesday, the 25th day of July 2018, at 4:00 P.M., at the offices of Martin/Martins Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
ATTENDANCE Directors In Attendance Were.
Anthony M. Dursey
James D. "Jim" Zimmerman
Catherine "CiCi" Kesler
Greg Fabisiak
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C.
Bill Willis; Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
Walt Frankland;
ADMINISTRATIVE MATTERS Minutes: The Board reviewed the minutes of the June 27, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and upon vote, unanimously carried, the minutes of the June 27, 2018 meeting were approved as presented,
PUBLIC None
COMMENTS
FINANCIAL MATTERS Claims: The Board considered approval of the payment of claims through the period ending July 25, 2018, as follows:
General Fund $ 20,530.37
Enterprise Fund $ 299.229.84 Total $ 3.19.76(1.2!
Following a discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending July 25, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending June 30, 2018, the schedule of cash position dated July 24, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due accounts and collection efforts,
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending June 30, 2018 and the schedule of cash position dated July 24, 2018, as presented.
Audit Extension: Mr. Beck said that the District Auditor had not completed the 2017 Audit and that to obtain a 60 day extension a written request needed to be filed with the State Auditor's Office.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the request for an extension oftime to file the 2017 audit.
Billing Complaints: Mr. Beck advised the Board that several complaints had been made by customers regarding the District's sewer service fees, and that a complaint in writing had been received from Mr. and Mrs. Glasscock, Mr. Beck's written response was provided to the Board so they had the background in the event this matter was to ever come before the Board.
LEGAL MATTERS Westridge Sanitatiorv _ Sanitation_District
Easement: Attorney Flynn reported that the form of the easement required from Amanda Weaver has been approved and that the Easement Agreement is in the process of being circulated for signature.
Update on 930 Alkire Street Easements: Attorney Flynn reported that he has nothing new to report on the easements to allow the excavation and removal of the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Gallagher Adiustment Ballot Ouestion: Attorney Flynn also discussed with the Board the potential effects of the Gallagher Amendment on District's property tax revenues because of changes in the assessed valuations of residential property within the District due to anticipated changes in the residential assessment rate. He noted how other Districts are viewing the situation and are ptoposing to seek voter approval to recover the lost revenues at a November 2018 Election, After discussing the matter, the Board decided not to place any TABOR ballot questions before the District's voters at the November 2018 Election.
OPERATIONS MATTERS Mr. Ramey reviewed the monthly (June 1-30) with the Board. A copy of the report is attached hereto and incorporated herein by this reference,
Mr. Ramey discussed the removal of the tree at the treatment plant and the quotes received to remove the entire tree instead of the part that has fallen.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board authorized Mr. Ramey to obtain a bid to remove the entire tree for an amount not to exceed $1,800.00 and to have the tree removed.
Engineer's Report: Mr. Willis reviewed with the Board his report dated July 25, 2018, A copy of the report is attached hereto and incorporated herein by this refereMINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECrORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY ENTERPRISE
HELD
JULY 25, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as "Board") was convened, on Wednesday, the 25th day of July 2018, at 4:00 P.M., at the offices of Martin/Martins Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
ATTENDANCE Directors In Attendance Were.
Anthony M. Dursey
James D. "Jim" Zimmerman
Catherine "CiCi" Kesler
Greg Fabisiak
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C.
Bill Willis; Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
Walt Frankland;
ADMINISTRATIVE MATTERS Minutes: The Board reviewed the minutes of the June 27, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler, and upon vote, unanimously carried, the minutes of the June 27, 2018 meeting were approved as presented,
PUBLIC None
COMMENTS
FINANCIAL MATTERS Claims: The Board considered approval of the payment of claims through the period ending July 25, 2018, as follows:
General Fund $ 20,530.37
Enterprise Fund $ 299.229.84 Total $ 3.19.76(1.2!
Following a discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending July 25, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending June 30, 2018, the schedule of cash position dated July 24, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due accounts and collection efforts,
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending June 30, 2018 and the schedule of cash position dated July 24, 2018, as presented.
Audit Extension: Mr. Beck said that the District Auditor had not completed the 2017 Audit and that to obtain a 60 day extension a written request needed to be filed with the State Auditor's Office.
Following discussion, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the Board approved the request for an extension oftime to file the 2017 audit.
Billing Complaints: Mr. Beck advised the Board that several complaints had been made by customers regarding the District's sewer service fees, and that a complaint in writing had been received from Mr. and Mrs. Glasscock, Mr. Beck's written response was provided to the Board so they had the background in the event this matter was to ever come before the Board.
LEGAL MATTERS Westridge Sanitatiorv _ Sanitation_District
Easement: Attorney Flynn reported that the form of the easement required from Amanda Weaver has been approved and that the Easement Agreement is in the process of being circulated for signature.
Update on 930 Alkire Street Easements: Attorney Flynn reported that he has nothing new to report on the easements to allow the excavation and removal of the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Gallagher Adiustment Ballot Ouestion: Attorney Flynn also discussed with the Board the potential effects of the Gallagher Amendment on District's property tax revenues because of changes in the assessed valuations of residential property within the District due to anticipated changes in the residential assessment rate. He noted how other Districts are viewing the situation and are ptoposing to seek voter approval to recover the lost revenues at a November 2018 Election, After discussing the matter, the Board decided not to place any TABOR ballot questions before the District's voters at the November 2018 Election.
OPERATIONS MATTERS Mr. Ramey reviewed the monthly (June 1-30) with the Board. A copy of the report is attached hereto and incorporated herein by this reference,
Mr. Ramey discussed the removal of the tree at the treatment plant and the quotes received to remove the entire tree instead of the part that has fallen.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board authorized Mr. Ramey to obtain a bid to remove the entire tree for an amount not to exceed $1,800.00 and to have the tree removed.
Engineer's Report: Mr. Willis reviewed with the Board his report dated July 25, 2018, A copy of the report is attached hereto and incorporated herein by this reference.
He reported that the contract with Insituform had been amended and presented to them for signature and acceptance and that they were currently reviewing the contract and changes pending acceptance.
Mr. Willis and Mr. Beck also discussed with the Board the tap fee increases proposed by Metro Wastewater for 2019, No action was taken on the increases but the Board will consider a resolution in December to increase the District fees to equal the Metro Wastewater fees if they actually inenzase.
OTHER BUSINESS 4101 Miller Street; Nothing new to report.
Website Upgrade: Mr. Walt Frankland presented and discussed the new District website with the Board.
ADJOURNMENT There being no further business to come before the Board at this time, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the meeting was adjourned.
nce.
He reported that the contract with Insituform had been amended and presented to them for signature and acceptance and that they were currently reviewing the contract and changes pending acceptance.
Mr. Willis and Mr. Beck also discussed with the Board the tap fee increases proposed by Metro Wastewater for 2019, No action was taken on the increases but the Board will consider a resolution in December to increase the District fees to equal the Metro Wastewater fees if they actually inenzase.
OTHER BUSINESS 4101 Miller Street; Nothing new to report.
Website Upgrade: Mr. Walt Frankland presented and discussed the new District website with the Board.
ADJOURNMENT There being no further business to come before the Board at this time, upon motion duly made by Director Kesler, seconded by Director Zimmerman and, upon vote, unanimously carried, the meeting was adjourned.