MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD JULY 28, 2021

In  part  due  to  COVID19  concerns,  the  Regular  monthly  meeting  of  the  Board  of Directors
of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility
Enterprise (collectively referred to hereafter as “Board”) was convened by Zoom video conference
and teleconference call on Wednesday, July 28, 2021,  at  4:00  P.M.   The  Zoom  Meeting  and  
call-in  information  was  listed  in  the meeting notice posted by the District and the public was
able to attend the meeting by telephone, if they so desired.

ATTENDANCE           Directors In Attendance Were:
Anthony M. Dursey Jim Zimmerman Greg Fabisiak Clark Davenport Cici Kesler

Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance

ADMINISTRATIVE MATTERS

Minutes: The Board reviewed the minutes of the June 23, 2021 Regular Meeting.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Fabisiak, and upon vote, unanimously carried, the minutes of the June 23, 2021 Regular Meeting were
approved, as presented.

2021 SDA Conference: The Board discussed the conference to be held in Keystone, CO on September 14
– 16, 2021. No Director from the Board will be attending.

RECORD OF PROCEEDINGS

PUBLIC                        There were no public comments.

COMMENTS                                     

FINANCIAL MATTERS

Claims: Mr. Beck discussed the claims for the period ending July 8, 2021 with the Board for
$137,412.98 as follows:

General Fund                                              $      12,146.54
Enterprise Fund                                          $    125,266.44
Total                                                           $    137,412.98

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Fabisiak  and,  upon  vote,  unanimously  carried,  the  Board  approved  the payment of claims for
the period ending July 8, 2021.

Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts payable
vouchers for the period ending June 30, 2021, the schedule of cash position dated June 30, 2021,
and the Accounts Receivable reports on collections of fees, the past due accounts and collection
efforts. Past due grease trap accounts were reviewed and Attorney Flynn and Mr. Beck will contact
severely past due accounts for payment.

Following  discussion,  upon  motion  duly  made  by  Director  Fabisiak,  seconded  by Director  
Davenport,  and,  upon  vote,  unanimously  carried,  the  Board  accepted  the unaudited   
financial   statements   of   the   District   setting   forth   the   cash   deposits,
investments,  budget  analysis,  accounts  payable  vouchers  and  accounts  receivables reports
for the period ending June 30, 2021, and the schedule of cash position dated June 30, 2021, as
presented.

Mr. Beck reported that he and Director Dursey met with Wells Fargo at the Applewood Branch and
opened the safe deposit box. It was empty as expected and the box rental was canceled.

2020 Audit Status and Extension Request: Mr. Beck discussed the 2020 audit and the need for an
Extension of time to be filed.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board approved the filing of the Audit Extension Request
and authorized Director Zimmerman to sign the request for the District.

Consider appointment of the District Accountant to prepare the 2022 Budget and to set the Budget
Hearing: Mr. Beck discussed with the Board the budget process and the need to authorize the
District Accountant to prepare the 2022 Budget and to set a hearing date for the public hearing on
the Budget.

 PROCEEDINGS

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Zimmerman, and, upon vote, unanimously carried, the Board authorized the District  Accountant  to  
prepare  the  2022  Budget  and  set  the  public  hearing  for  the budget to be held on November
24, 2021 at 4:00 PM at the offices of Martin/Martin Inc. located at 12499 W Colfax Avenue,
Lakewood, CO 80215 or virtually pending COVID-19 restrictions.

Billing Status for 975 Zinnia Street: Mr. Beck discussed with the Board the sale of 975 Zinnia
Street and that it was learned that this property was part of a duplex with a separate tap and the
property had never been billed for services since it was connected to the system in 1985.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Fabisiak,
and, upon vote, unanimously carried, the Board approved the waiver of all past due fees for the
property due to the change in ownership, and approved the setup  of  a  new  account  for  this  
address  and  the  assessment  of  all  applicable  fees effective with the change in ownership.

LEGAL MATTERS    Update on 930 Alkire Street Easements:  Attorney Flynn reported that all required
easements  have  been  received  and  recorded  in  the  real  estate  records  of  Jefferson
County,  Colorado  and  that  the  new  property  owners  have  been  cooperative  in coordinating
with the District’s engineer and contractor, so that the new manhole can be constructed.

Update on the Applewood Sanitation District Sewer Service Agreement:  Attorney Flynn reported that
he is trying to reach Attorney Scheuer for comments regarding the revised service agreement.
Applewood is requesting a cap on each District’s ability to unilaterally  increase  their  sewer  
service  facility  and  renovation  fees.     Further, Applewood  is  objecting  to  the  proposed  
fifteen-year  term  of  the  Agreement.   The Northwest Lakewood Board is concerned about limiting
its ability to increase its sewer service fee and also, about an Agreement that does not have a
definite term specified in the Agreement.

Special   District   Management   Services   Agreement   Review:   Attorney   Flynn discussed the
agreement that has expired and needs to be renewed and the proposed changes. The Board tabled the
discussion until August. The Executive Session was not held.

Fee  Schedule  Revisions  and  Adoption  of  Resolution  2021-7-1:  Attorney  Flynn discussed the
fee schedule revision and the Resolution 2021-7-1 to adopt the revised fees. Due to changes in
fees, the adoption will be deferred to the August Meeting so that the Special District Act notice
requirements can be complied with.

RECORD OF PROCEEDINGS

OPERATIONS MATTERS

Operations Monthly Report: Mr. Ramey reviewed the monthly report (June 1-30) with the Board.  A
copy of the report is attached hereto and incorporated herein by this reference.

Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated July 28, 2021. A
copy of the report is attached hereto and incorporated herein by this reference. Mr. Willis also
reported that the 2021 Capital Improvements RFP has been issued  and  bids  will  be  opened  and  
reviewed  on  August  10,  2021.  These  will  be presented to the Board at the August meeting for
discussion and possible award.


OTHER BUSINESS    Metro  Wastewater  Update:  Director  Davenport  updated  the  Board  on  the  
board meetings for Metro Wastewater and the Metro Meeting Agenda that was sent to the Board for
review.

Website Update:   Mr.  Beck reported on the website update and  activity. Attorney Flynn discussed
website compliance with the ADA and that the District website may need  compliance  revisions.  
Further  discussion  will  be  deferred  to  the  August  or subsequent meeting.

ADJOURNMENT       There being no further business to come before the Board at this time, upon
motion duly  made  by  Director  Zimmerman,  seconded  by  Director  Kesler  and,  upon  vote,
unanimously carried, the meeting was adjourned.

Respectfully submitted,


By                                                                      Secretary for the Meeting


 

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