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Type your paragraph here.S MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY ENTERPRISE HELD DECEMBER 23, 2020 Due to the COVID19 pandemic, the Special monthly meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as “Board”) convened, by telephone conference call on Wednesday, December 23, 2020, at 10:00 A.M. The call-in information was listed in the meeting notice posted by the District and the public was able to attend the meeting by telephone, if they so desired.
___________ ATTENDANCE Directors In Attendance Were: Anthony M. Dursey
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.;Collins, Cockrel & Cole, P.C.
Martin/Martin Consulting Engineers
Wayne Ramey; Ramey Environmental Compliance
Russell Frankland ___________
ADMINISTRATIVE MATTERS Minutes
The Board reviewed the minutes of the November 25, 2020, Special Meeting. Following discussion, upon motion duly made by Director Kesler, seconded by Director Davenport, and upon vote, unanimously carried, the minutes of the November 25, 2020 Special Meeting were approved, as presented. ___________
There were no public comments.
RECORD OF PROCEEDINGS FINANCIAL MATTERS
Claims: Mr. Beck discussed the claims for the period ending November 12, 2020 with the Board as follows:
$ 16,298.24 Enterprise Fund
Total $ 57,662.75
Following discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending December 17, 2020.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending November 30, 2020, the schedule of cash position dated November 30, 2020, and the Accounts Receivable reports on collections of fees, the past due accounts and collection efforts. Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Kesler, and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, budget analysis, accounts payable vouchers and accounts receivables reports for the period ending November 30, 2020, and the schedule of cash position dated November 30, 2020, as presented. Bill.com discussion: The discussion was tabled until January so that Attorney Flynn can review the Terms and Conditions received from Bill.com
. ___________ LEGAL MATTERS Update on 930 Alkire Street Easement: Attorney Flynn and Mr. Willis discussed with the Board the efforts to secure the required easement for the District to obtain access to the sewer main that runs along the eastern property line of this property and which is necessary to install a new manhole that is not located beneath either of the garage structures that are located along the property’s easterly boundary line. They are preparing a proposal for the new owner to review and will also prepare to perform a survey so that the new easement does not run under the garages.
Third Restated and Amended Sewer Service Agreement with Applewood Sanitation District: Attorney Flynn and Director Zimmerman met with Attorney Scheurer for Applewood on the proposed agreement changes. Director Zimmerman will review the document received and will report back to the Board in January.
It was reported that the inter District billings for 2019 and 2020 had been billed and paid by each District based on the old agreement. RECORD OF PROCEEDINGS JeffCo Schools Development Review Agreement: Attorney Flynn discussed the Development Review Deposit Agreement for the Prospect Valley Elementary School Project with the Board and the recommended amount of $10,000.00 and that it has been accepted by JeffCo Schools and that they will pay the deposit when invoiced by Mr. Beck. Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the Development Review Deposit Agreement for the Prospect Valley Elementary School Project with JeffCo Schools. JeffCo Schools Relocation Agreement: Attorney Flynn and Mr. Willis discussed the Prospect Valley School project and the relocation agreement needed between the school district and the District for the line running through the school property. The relocation will be at the total expense of the school district. Gold’s Marketplace Development Review Agreement: Attorney Flynn discussed the deposit agreement for $5,000.00 and the amendment to request an additional $2,500.00 for additional anticipated expenses.
___________ OPERATIONS MATTERS
Operations Monthly Report: Mr. Ramey reviewed the monthly report (November 1- 30) with the Board. A copy of the report is attached hereto and incorporated herein by this reference. Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated December 23, 2020. A copy of the report is attached hereto and incorporated herein by this reference.
___________ OTHER BUSINESS Website Update:
Mr. Frankland reported on website activity.
___________ ADJOURNMENT There being no further business to come before the Board at this time, upon motion duly made by Director Kesler, seconded by Director Fabisiak and, upon vote, unanimously carried, the meeting was adjourned.
Respectfully submitted, By __________________________________