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​Northwest Lakewood Sanitation District

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Call 811 and the district before any construction on your main service line. (303) 987-0835

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT AND THE BOARD OF DIRECTORS OF THE WASTEWATER UTILITY
ENTERPRISE
HELD AUGUST 25, 2021

In  part  due  to  COVID19  concerns,  the  Regular  monthly  meeting  of  the  Board  of Directors
of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility
Enterprise (collectively referred to hereafter as “Board”) was convened by Zoom video conference
and teleconference call on Wednesday, August 25, 2021, at 4:00 P.M.  The Zoom Meeting and call-in
information was listed in the meeting notice posted by the District and the public was able to
attend the meeting by telephone, if they so desired.

ATTENDANCE           Directors In Attendance Were:
Anthony M. Dursey Jim Zimmerman Greg Fabisiak Clark Davenport Cici Kesler

Also In Attendance Were:
Steve Beck; Special District Management Services, Inc. Tim Flynn, Esq.; Collins, Cockrel & Cole,
P.C.
Bill Willis; Martin/Martin Consulting Engineers Wayne Ramey; Ramey Environmental Compliance Walt
Frankland

ADMINISTRATIVE MATTERS

Minutes: The Board reviewed the minutes of the July 28, 2021 Regular Meeting.

Following discussion, upon motion duly made by Director Davenport, seconded by Director Zimmerman,
and upon vote, unanimously carried, the minutes of the July 28, 2021 Regular Meeting were approved,
as presented.

RECORD OF PROCEEDINGS

PUBLIC                        There were no public comments.
COMMENTS                                     

FINANCIAL MATTERS

Claims:  Mr.  Beck  discussed  with  the  Board  the  payment  of  claims  for  the  period ending
August 10, 2021, as follows:

General Fund                                              $    377,711.82
Enterprise Fund                                          $      68,277.83
Total                                                           $    445,989.65

Following  discussion,  upon  motion  duly  made  by  Director  Fabisiak,  seconded  by Director  
Davenport  and,  upon  vote,  unanimously  carried,  the  Board  approved  the payment of claims
for the period ending August 10, 2021.

Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements
of the District setting forth the cash deposits, investments, and budget analysis, accounts payable
vouchers for the period ending July 31, 2021, the schedule of cash position dated July 31, 2021,
and the Accounts Receivable reports on collections of fees, the past due accounts and collection
efforts.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director  
Davenport,  and,  upon  vote,  unanimously  carried,  the  Board  accepted  the unaudited   
financial   statements   of   the   District   setting   forth   the   cash   deposits,
investments,  budget  analysis,  accounts  payable  vouchers  and  accounts  receivables reports
for the period ending July 31, 2021, and the schedule of cash position dated July 31, 2021, as
presented.

2020 Audit Status: Mr. Beck discussed the 2020 audit with the Board and noted that it was in
process and on schedule to be presented at the September 22, 2021 Board Meeting.

LEGAL MATTERS    Update on the Applewood Sanitation District Sewer Service Agreement:  Attorney
Flynn reported that he has discussed the revised agreement and terms with Attorney Scheuer, and
that the Applewood Board will accept that the terms as recommended by the NWLSD Board as follows:

1.   There will not be a cap on the amounts that can be billed by either District,
2.   There will not be a fifteen (15) year term for the agreement, and
3.   Each District will bill all customers served by that District at the same rate regardless as
to being within the District’s boundaries or not.

Attorney Flynn will draft a revised agreement and provide it to the Board for review at its
September Board meeting.


RECORD OF PROCEEDINGS

Special   District   Management   Services   Agreement   Review:   Attorney   Flynn discussed with
the Board the proposed Agreement between the Northwest Lakewood Sanitation  District  and  Special  
District  Management  Services,  Inc.  Following  the discussion,  Mr.  Flynn  will  revise  the  
Agreement  to  incorporate  the  modifications suggested by the Board during the discussion.  
Because the Agreement required further modification, the Board tabled this matter until the
September meeting.

The  Board  did  not  convene  an  Executive  Session  for  purposes  of  discussing  the proposed
Agreement.

Fee  Schedule  Revisions  and  Adoption  of  Resolution  2021-8-1:  Attorney  Flynn discussed the
fee schedule revision and Resolution 2021-8-1 to adopt the revised fees.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler,
and, upon vote, unanimously carried, the Board adopted Resolution 2021-8-1.

The  Board  discussed  the  appointment  of  Director  Fabisiak  to  the  position  of  Vice
Chairman/Treasurer.

Following discussion, upon motion duly made by Director Zimmerman, seconded by Director  Davenport,
 and,  upon  vote,  unanimously  carried,  the  Board  approved  the appointment of Director
Fabisiak as the Vice Chairman/Treasurer and authorized him to sign the Resolution 2021-8-1.

Attorney Flynn informed the Board that he had contacted the management of Chili’s and Smashburger
regarding the past due accounts and that he had sent letters to both regarding the payment of their
past due accounts.

OPERATIONS MATTERS

Operations Monthly Report: Mr. Ramey reviewed the monthly report (July 1-31) with the Board.  A
copy of the report is attached hereto and incorporated herein by this reference.

Engineer’s Report: Mr. Willis reviewed with the Board the engineering report dated August 25, 2021.
A copy of the report is attached hereto and incorporated herein by this reference. Mr. Willis also
reported that the bids for the 2021 Capital Improvements RFP have been received and reviewed.
Insituform was the apparent lowest responsible bidder and after review of the bid, it is the
recommendation of Martin/Martin that the bid be awarded to Insituform. Mr. Willis also reported
that a section of pipe that needs to be replaced was not included in the RFP and will need to be
added as a change order once the project is started. This section is estimated to add an addition
$30,000.00 maximum to the project.

RECORD OF PROCEEDINGS


Following discussion, upon motion duly made by Director Davenport, seconded by Director Zimmerman,
and, upon vote, unanimously carried, the Board approved the award of the 2021 CIP Contract to
Insituform.

Mr. Willis updated the Board on the status of the 930 Alkire St. project and that he is attempting
to get a contractor to complete the installation of a new manhole at that location.

OTHER BUSINESS    Metro  Wastewater  Update:  Director  Davenport  updated  the  Board  on  the  
board meetings for Metro Wastewater and the Metro Meeting Agenda that was sent to the Board for
review.

Website Update:  Mr. Frankland reported on the website update and activity.

November Budget Hearing: Attorney Flynn and Mr. Beck discussed the November 24, 2021 Regular
Meeting with the Board and the possible time change of the meeting.

Following  discussion,  upon  motion  duly  made  by  Director  Kesler,  seconded  by Director
Davenport, and, upon vote, unanimously carried, the Board approved the time change of the November
24, 2021 Regular Meeting to 12:00 p.m.

ADJOURNMENT       There being no further business to come before the Board at this time, upon
motion duly  made  by  Director  Zimmerman,  seconded  by  Director  Kesler  and,  upon  vote,
unanimously carried, the meeting was adjourned.

Respectfully submitted,


By                                                                      Secretary for the Meeting
































































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