Welcome to
Northwest Lakewood Sanitation District
:MINUTES OF A REGULAR MEETING OF
THE BOARD OF DIRECTORS OF THE
NORTHWEST LAKEWOOD SANITATION DISTRICT
AND THE BOARD OF DIRECTORS OF THE
WASTEWATER UTILITY ENTERPRISE
HELD
AUGUST 22, 2018
A regular meeting of the Board of Directors of the Northwest Lakewood Sanitation District and the Board of Directors of its Wastewater Utility Enterprise (collectively referred to hereafter as "Board") was convened, on Wednesday, the 22nd day of August 2018, at 4:00 P.M., at the offices of Martin/Martin, Inc., 12499 W. Colfax Avenue, Lakewood, Colorado. The meeting was open to the public.
ATTENDANCE Directors In Attendance Were:
Anthony M. Dursey
James D. "Jim" Zimmerman
Catherine "CiCi" Kesler
Greg Fabisiak
Also In Attendance Were:
Steve Beck; Special District Management Services, Inc.
Tim Flynn, Esq.; Collins, Cockrel & Cole, P.C. Travis Stevens; Martin/Martin Consulting Engineers
Darrin Dill; Ramey Environmental Compliance
Walt Frankland
ADMINISTRATIVE MATTERS Minutes: The Board reviewed the minutes of the July 25, 2018 Regular meeting.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Kesler, and upon vote, unanimously carried, the minutes of the July 25, 2018 meeting were approved as presented.
PUBLIC None.
COMMENTS
FINANCIAL Claims: The Board considered approval of the payment of claims through the
MATTERS period ending August 22, 2018, as follows:
General Fund $ 323,193.70
Enterprise Fund $ 1 17 625.45
Total 44() 19.15
Following a discussion, upon motion duly made by Director Kesler, seconded by Director Fabisiak and, upon vote, unanimously carried, the Board approved the payment of claims for the period ending August 22, 2018, as presented.
Unaudited Financial Statement: Mr. Beck reviewed with the Board the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, accounts payable vouchers for the period ending July 31, 2018, the schedule of cash position dated August 22, 2018, authorized signers on the checking account and the Accounts Receivable report on collections of fees, the past due accounts and collection efforts.
Following discussion, upon motion duly made by Director Fabisiak, seconded by Director Kesler and, upon vote, unanimously carried, the Board accepted the unaudited financial statements of the District setting forth the cash deposits, investments, and budget analysis, and accounts payable vouchers for period ending July 31, 2018 and the schedule of cash position dated August 22, 2018, as presented.
2017 Audit Extension: Mr. Beck said that the District Auditor had not completed the 2017 Audit. He noted that it was in process and the Auditor would be in attendance at the September Board meeting to present the draft audit.
The Board discussed the preparation of the 2019 Budget and the appointment of the District Accountant to prepare the 2019 Budget.
Following discussion, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the Board approved the appointment of the District Accountant to prepare the 2019 Budget, to be presented at the October Board Meeting for discussion.
Attorney Flynn and Mr. Beck discussed the delinquent accounts and the process for certification and the need to set a date for certification of delinquent accounts.
Following discussion, upon motion duly made by Director Kesler, seconded by
Director Zimmerman, and upon vote unanimously carried, the Board set the
October 24, 2018 meeting as the date to adopt a resolution to certify delinquent accounts.
LEGAL MATTERS Westrid e Sanitation District/Northwest Lakewood Sanitation District Easement: Attorney Flynn reported that Amanda Weaver has approved the easement, and that the Easement Agreement is in the process of being signed by all interested parties.
U date on 930 Alkire Street Easements: Attorney Flynn reported that he has nothing new to report on the easements to allow the excavation and removal of the jet header that is stuck in the sewer line located on the rear of 930 Alkire Street.
Hacienda Colorado: Attorney Flynn also discussed the Easement Agreement and Extension Agreement that are in the process of being prepared for the Hacienda Colorado restaurant.
The Dwayne Richter Property has been excluded from the Northwest Lakewood Sanitation District and has been included in the Applewood Sanitation District.
MISCELLANEOUS: Attorney Flynn and Mr. Beck discussed the Public Hearing Notice received regarding the formation of the Haskins Station Metropolitan District, whose territorial boundaries are north of Northwest Lakewood's boundaries.
OPERATIONS Mr. Dill reviewed the monthly report (July 1-31)
MATTERS with the Board. A copy of the report is attached hereto and incorporated herein by this reference.
Mr. Dill reported that the tree removal has not happened yet but was in process.
Mr. Stevens reviewed with the Board his report dated August 22, 2018. A copy of the report is attached hereto and incorporated herein by this reference.
He reported that the contract with Insituform had been finalized and presented it to the Board for signature.
10001 W. 32 nd Avenue Exclusion/lnclusion: There were no new updates on this property.
OTHER BUSINESS 4101 Miller Street: Nothing new to report.
Ml'. Walt Frankland presented and discussed the new District website with the Board.
The Board also discussed the change in the location of the posting of District Notices. Currently the Gold's Grocery site is being used but a new location needs to be selected. Attorney Flynn will check to see if the Community Board at Consolidated Mutual will allow the posting to be placed there.
ADJOURNMENT There being no further business to come before the Board at this time, upon motion duly made by Director Zimmerman, seconded by Director Kesler and, upon vote, unanimously carried, the meeting was adjourned.